Meeting

City of San Antonio

City Manager Delegation

Agenda Posted Date: Thursday, June 19, 2025
Approval Date: Wednesday, June 25, 2025

Ordinance No. 2025-01-30-0080, approved on January 30, 2025, authorized the City Manager or designee to approve and execute contracts for fleet acquisitions funded in the annual adopted budget, contracts in amounts less than $1 million for architecture and engineering, construction, and professional and other services, and contracts in amounts less than $2.5 million for goods and supplies, as permitted by law and procured in accordance with the City’s Administrative Directive on Purchasing and Procurement Guidelines and Procedures. Through this ordinance, City Manager or designee approves the following contracts, 7 calendar days after agenda posted date.

The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract award is posted as an agenda item at a City Manager Contract Approval Review meeting and City employees from the time the proposal/bid has been released until the contract is approved by City Manager, 7 calendar days after agenda posted date.

If you have any questions regarding the contracts listed below, please contact the Finance Department’s Procurement Division at 210-207-5734 or at [email protected].

Goods and Supplies

Landscaping Equipment
ID#: 25-208020

Procurement Method: Invitation for Bid (IFB)

These two contracts will provide for the replacement of 31 landscaping equipment units to include compact and utility tractors, mowers, and rotary cutters to be utilized for mowing easements, park lands, stormwater drainage areas, and other greenspaces around City facilities. The replacement of equipment is as follows: six (6) equipment replacements for the Aviation Department; one (1) equipment replacement for the Development Services Department; one (1) equipment replacement for the Parks & Recreation Department; and twenty-three (23) equipment replacements for the Public Works Departments. [Ben Gorzell, Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance]

City Programs: SBEDA Program – SBEDA tools were not applied. Local Preference Program – applied to item 2A and awarded to local vendor; item 6 is awarded to the lowest responsive bidder, who is also a local vendor.

Awarded Vendor(s): Ewald II LLC and DeWinne Equipment Company Inc.
Term of Contract: One Time Buy
Total Contract Value: $2,199,195.37
Funding Source: $900,591 available from Equipment Renewal and Replacement Fund FY 2025 Adopted budget, $338,294 from Airport Operations & Maintenance Fund FY 2025 Adopted Budget and $960,310 is included in the replacement plan for FY 2026 contingent upon City Council Approval of annual budget

Fleet

First Responder Trucks for San Antonio Fire Department (SAFD)
ID#: 25-207988

Procurement Method: Request for Offer (RFO) – Public Health or Safety

These two contracts will provide a total of twelve (12) First Responder Trucks for the San Antonio Fire Department (SAFD) to include ten (10) replacement First Responder Trucks consisting of three (3) RAM 3500, Crew Cab, SRW, AWD w/Utility Body EMS Responder Truck; six (6) RAM 2500, Crew Cab, SRW, AWD, Long Bed Truck w/Camper Top Squad First Responder Trucks; and one (1) RAM 2500, Crew Cab SRW, Long Bed Truck w/Camper Top Breathing Air Maintenance truck. New unit additions include two (2) RAM 3500, Crew Cab, SRW, AWD, with Open Utility Body and Skid Unit Enhanced Squad Responder Trucks. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance]

City Programs: SBEDA Program - SBEDA tools were not applied. Local Preference Program - items 1, 2, and 4 - lowest responsive bidder awarded is a local vendor; item 3 – not applied due to local vendor not within 5% of lowest responsive bid from nonlocal vendor.

Awarded Vendor(s): Gunn CDJR, Ltd. and Houston Mac Haik Dodge Chrysler Jeep LTD
Term of Contract: One Time Buy
Total Contract Value: $1,485,006.11
Funding Source: Equipment Renewal and Replacement Fund and Municipal Lease

Hazmat Spill Trucks for the San Antonio Fire Department (SAFD)
ID#: 25-207989

Procurement Method: Request for Offer (RFO) – Cooperative

This contract will provide two (2), 2026 Hino L6 Crew Cab, Hazmat Spill Trucks, for the San Antonio Fire Department (SAFD). One vehicle is a replacement truck, and the other one is a new additional truck, to be used by SAFD to carry equipment while responding to mitigate Haz-Mat type incidents. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance]

City Programs: SBEDA Program – SBEDA tools were not applied; Local Preference Program – not applicable to this contract.

Awarded Vendor(s): Rush Truck Centers of Texas, L.P.
Term of Contract: One Time Buy
Total Contract Value: $410,768.28
Funding Source: Equipment Renewal and Replacement Fund and UASI Urban Area Security Initiative Grant Program

Solid Waste Management Department Autocar Automated Side Load Trucks
ID#: 25-207990

Procurement Method: Request for Offer (RFO) – Public Health or Safety

This contract is for the replacement of six (6) Autocar ACX 64 Cab & Chassis with a 28 cubic yard Heil Durapak Python Refuse Collection Body trucks for the Solid Waste Management Department (SWMD) to be utilized in daily operations to collect refuse from City resident. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance]

City Programs: SBEDA Program – SBEDA tools were not applied; Local Preference Program – not applicable to this contract.

Awarded Vendor(s): Doggett Freightliner of South Texas, LLC
Term of Contract: One Time Buy
Total Contract Value: $2,370,000
Funding Source: Equipment Renewal and Replacement Fund

Solid Waste Management Department Peterbilt Automated Side Load Trucks
ID#: 25-207991

Procurement Method: Request for Offer (RFO) – Public Health or Safety

This contract is for the replacement of ten (10) Peterbilt 520 Cab & Chassis with a minimum 28 Cubic Yard HEIL Durapack Python Automated Side Loader Refuse Collection Body trucks for the Solid Waste Management Department (SWMD), to be utilized in daily operations to collect refuse from City residents. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance]

City Programs: SBEDA Program – SBEDA tools were not applied. Local Preference Program – not applicable to this contract.

Awarded Vendor(s): Rush Truck Centers of Texas, L.P.
Term of Contract: One Time Buy
Total Contract Value: $4,546,040
Funding Source: Equipment Renewal and Replacement Fund

Mobile Cameras and Trailers for San Antonio Police Department (SAPD)
ID#: 25-207992

Procurement Method: Request for Offer (RFO) – Cooperative

This contract is for eight (8) cameras with trailer and voice box for the San Antonio Police Department (SAPD) to support Phase II of the Violent Crime Reduction: Problem Oriented Place Based Policing (POPBP). The equipment will allow SAPD to station each unit as needed to support the POPBP program. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance]

City Programs: SBEDA Program – SBEDA tools were not applied; Local Preference Program – not applicable to this contract.

Awarded Vendor(s): WCCTV Inc.
Term of Contract: One Time Buy
Total Contract Value: $376,919.68
Funding Source: General Fund

Construction

Martin Luther King Park Improvements (2022 Bond)
ID#: 25-208001

Procurement Method: Invitation for Bid (IFB)

This is a construction contract for the Public Works Department for labor, materials, and equipment to construct park facilities at the Martin Luther King Park, located in District 2, to include a new basketball court shade canopy with integrated lighting, basketball court improvements for 2 courts with new surfacing and striping, goal replacements, upgraded seatings and walkways. Work also includes the install of a new shade structure over the existing splash pad and installation of up to 3 new bleacher units at the basketball court. [John Peterek, Assistant City Manager; Razi Hosseini, Director, Public Works Department]

City Programs: SBEDA Program – applied 11% Minority and/or Women-owned Business Enterprise (M/WBE) subcontracting goal and 2% African American Business Enterprise subcontracting goal. Awarded vendor is a small, minority and emerging business enterprise and has committed to meet these goals. Local Preference Program – not applicable to this contract.

Awarded Vendor(s): Clearfield Construction, LLC
Term of Contract: 180 calendar days
Total Contract Value: $729,134
Funding Source: 2022 General Obligation Bond

Professional Services

Video Production Series for San Antonio Fire Department
ID#: 25-207955

Procurement Method: Request for Proposals (RFP)

This contract will provide the San Antonio Fire Department, Office of Emergency Management with a qualified video production firm to produce a series of videos to be utilized in community presentations across the region, focusing on improving awareness of the Domestic Violent Extremism (DVE) threat and its impact on the City’s youth. The production of the videos is consistent with the grant requirements. [María Villagómez, Deputy City Manager; Valerie Frausto, Fire Chief, Fire Department]

City Programs: SBEDA Program – SBEDA tools were not applied. Local Preference Program – not applicable to this contract. Veteran-Owned Small Business Preference Program – applied; however, the recommended firm is not a Veteran-Owned Small Business.

Awarded Vendor(s): Innovative Multimedia Group, LLC
Term of Contract: Upon award through December 30, 2025
Total Contract Value: $116,000
Funding Source: Urban Area Security Initiative (UASI) Grant, U.S. Dept. of Homeland Security

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