City of San Antonio AGENDA
Audit and Accountability Meeting City Hall Complex
San Antonio, Texas 78205
Friday, August 26, 2022
10:00 AM
City Hall
The Audit and Accountability Meeting will hold its regular meeting in the Council Briefing Room at City Hall beginning at 10:00 AM. Once convened, the Audit and Accountability Meeting will take up the following items no sooner than the designated times.
Members of the public can comment on items on the agenda. To sign up to speak visit www.saspeakup.com. Click on meetings and events and select the meeting you’d like to participate in. Sign up to speak or submit a written comment. Questions relating to these rules may be directed to the Office of the City Clerk at (210) 207-7253.
Once a quorum is established, the Audit and Accountability Meeting shall consider the following:
Approval of Minutes
1.
Approval of minutes from the June 3, 2022 and June 13, 2022 Audit and Accountability Meetings.
Briefing on the release of a solicitation for up to three contracts to provide the Public Works Department with On-Call Civil Engineering Services for the Infrastructure Management Plan (IMP) and the Neighborhood Access and Mobility Program (NAMP) in the estimated total value of $14,250,000.00; $950,000 annually per contractor, for three years with two, 1-year options to renew. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works Department]
Approval to proceed with scheduling two contracts for City Council consideration to provide the Animal Care Services Department with relief veterinarian services in the estimated total value of $3,432,275.00 for 3 years with 2, 1-year options to renew. [David W. McCary, Assistant City Manager; Shannon Sims, Director, Animal Care Services]
Approval to proceed with scheduling one contract for City Council consideration to provide the Building and Equipment Services Department and other City departments with a Texas licensed elevator and escalator preventive maintenance contract in the estimated total value of $3,000,000.00 for 3 years with 2, 1-year options to renew. [Roderick Sanchez, Assistant City Manager; Jorge A. Perez, Director, Building and Equipment Services]
Approval to proceed with scheduling one contract for City Council consideration to provide the Convention & Sports Facilities Department with an annual contract for Event Attendant & Supplemental Event Security Services for the Alamodome in the estimated total value of $15,000,000.00 for 3 years with 2, 1-year options to renew. [Alejandra Lopez, Assistant City Manager; Patricia Muzquiz Cantor, Executive Director, Convention & Sports Facilities Department]
Approval to proceed with scheduling one contract for City Council consideration to provide the San Antonio Public Library with an Annual Contract for Landscaping Services in the estimated total value of $1,700,000.00 for an initial 3-year term with 2, 1-year options to renew. [David W. McCary, Assistant City Manager; Ramiro S. Salazar, Director, San Antonio Public Library]
Approval to proceed with scheduling one contract for City Council consideration to provide the San Antonio Public Library with an Annual Contract for Media, Cataloging and Digital Processing Services in the estimated total value of $15,000,000.00 for an initial 3-year term with 2, 1-year options to renew. [David W. McCary, Assistant City Manager; Ramiro S. Salazar, Director, San Antonio Public Library]
Approval to proceed with scheduling one contract to provide the Public Works Department with professional asset management services that will provide an automated pavement condition assessment for an estimated total value of $1,300,000.00 for one year with one, 1-year option to renew. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works Department]
Acceptance of the Office of the City Auditor report AU21-009 Audit of the Building and Equipment Services Department Light Vehicle Replacement & Maintenance Program [Kevin W. Barthold, City Auditor]
Follow up audit report AU22-F04 Information Technology Services Department Data Loss Prevention [Kevin W. Barthold, City Auditor]
If a committee member pulls this item off the consent agenda then this item will be briefed in Executive Session pursuant to Texas Government Code Section 551.076, deliberation regarding security devices or security audit.
ITEMS FOR INDIVIDUAL CONSIDERATION
Pre-Solicitation High Profile Briefings
14.
Briefing on the release of a solicitation for one contract to provide the Public Works Department with Master Planning and Architectural Design Services for a new Animal Care Services veterinary hospital in the estimated total value of $1,250,000.00. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works]
Briefing on the release of a solicitation to select up to two entities to provide dockless vehicle services for residents. The two-year contracts will include a one-year extension option, and the total estimated revenue for the three year period is $883,498.50. [Lori Houston, Assistant City Manager; John Jacks, Director, Center City Development and Operations]
Briefing on the release of a solicitation for funding agreements with known Internet Service Providers (ISPs) or other firms to design, build-out and provide broadband infrastructure/service in underserved communities. [John Peterek, Assistant to the City Manager; Brian Dillard, Chief Innovation Officer, Office of Innovation]
Approval to proceed with scheduling of three contracts for City Council consideration to provide the Animal Care Services Department with Community Spay and Neuter Surgeries in the estimated total value of $5,900,000.00 for 3 years with 2, 1-year options to renew. [David W. McCary, Assistant City Manager; Shannon Sims, Director, Animal Care Services]
Approval to proceed with scheduling six contracts for City Council consideration to provide the Public Works Department with on-call architectural services in the estimated total value of $15,000,000.00; $500,000.00 per year, per firm, for an initial 3-year term with two, 1-year options to renew. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works Department]
Acceptance of the Office of the City Auditor report AU21-021 Audit of the San Antonio Police Department San Antonio Fear Free Environment (SAFFE) Program [Kevin W. Barthold, City Auditor]
At any time during the meeting, the Committee may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government Code.
Deliberate the following Information Technology Services Department security audit pursuant to Texas Government Code Section 551.076, deliberation regarding security devices or security audits.
Consideration of items for future meetings
ADJOURNMENT
At any time during the meeting, the Audit and Accountability Meeting may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government Code.
ACCESS STATEMENT
The City of San Antonio ensures meaningful access to City meetings, programs and services by reasonably providing: translation and interpretation, materials in alternate formats, and other accommodations upon request. To request these services call (210) 207-7268 or Relay Texas 711 or by requesting these services online at https://www.sanantonio.gov/gpa/LanguageServices. Providing at least 72 hours’ notice will help to ensure availability.
For additional information on any item on this agenda, please visit www.sanantonio.gov or
call (210) 207-7080.
